#WinToday meetings 

These are ongoing, frequent discussion with individuals and/or teams designed to optimize daily performance.  

FRAMEWORK/CONTEXT 

• Applies to 1-on-1 or team meetings 
• Part of #WinToday system
• Designed for frequent ongoing check-ins (daily or 2x weekly) 
• Does not replace planning/strategy/problem solving meetings 

SAMPLE AGENDA 

Start with progress reports 

• Participants outline recent accomplishments 
• These are signals of progress 
• Use accomplishments a segue into worries 

Worries/Precautions 

• Identify more immediate, likely risks 
• Review precautions being taken 
• Specify support needed 

Next Milestones 

• Identify next priority accomplishment 
• Explain value of that accomplishment 

End with process goals 

• Review daily goals

FACILITATOR NOTES 

General

• Keep the pace - you're anchoring a repetitive thought process
• Random order - call on people randomly. ex. "Let's go to Jim...". Encourages people to stay engaged. 
• Prompt the responses - ex. "Okay, Jim...talk us through your recent progress...", then, "Great, well done! Now what precautions you taking?", etc.

Progress reports 

• Acknowledge the accumulated progress

Worries/precautions 

• Encourage group input on precautions 

Milestones 

• Offer verbal encouragement 

Process goals 

• Ensure goals link to high-value routines 

BEST PRACTICES 

• Treat meeting as a skill
• Share agenda upfront 
• Make routine 

SUMMARY 

The more structured you can make daily or frequent, 1-on-1’s or team meetings, the better. The purpose of these #WinToday meetings is to promote a high performance mindset. 

Starting with progress reports allows you promote accountability while also encouraging people to celebrate accumulated progress. Research out of University of Chicago shows when there’s a lot of work ahead, focusing on accumulated progress is more motivating than remaining progress. 

People tend to be distracted by longer term, conceptual threats. Focusing people on likely, more immediate threats helps them deal productively with their freeze, fight or flight instincts. You start with the positive (accumulated progress) then focus narrowly on precautions (“fight” vs. “freeze” or “flight”) needed to reduce worry and anxiety. 

When under stress, long off goals can seem unrealistic and demotivating. Milestones are immediately actionable, realistic and provide more accumulated progress. 

Process goals allow you to track daily fundamentals, habits and routines that enable longer term goals. 

The agenda is designed to hard wire a thought process that leads to high performance.